Privacy Policy

In this privacy policy we, LifeSci Consulting Sàrl, describe how we collect and process personal data. For the purposes of this privacy policy, personal data means any information relating to an identified or identifiable person.

Responsible office and contact

LifeSci Consulting SA is responsible for the data processing described here. Inquiries about data protection can be sent to us by letter or e-mail:

Governing law

This privacy policy is designed to meet the requirements of the Federal Act on Data Protection (“FADP”) and the General Data Protection Regulation (“GDPR”). However, whether and to what extent these laws are applicable depends on the individual case.

Collection and processing of personal data

We process personal data in the following categories of processing in particular:

• Customer and personal data that we require and have received for the provision of services;
• When we communicate;
• When we are obliged to do so for legal or regulatory reasons;
• When we exercise our duty of care or other legitimate interests.

More detailed information can be found in the following descriptions of the respective categories of processing.

Purpose of data processing and personal data

We may process your personal data for several purposes. Primarily, we process it in order to be able to provide our services to you.

Provision of services

We primarily process the personal data that we receive from our clients and other business partners in the context of our client relationships and other contractual relationships with them and other persons involved.

The personal data of our customers includes the following information in particular:

• Contact information (e.g. surname, first name, address, telephone number, e-mail);
• Personal information (e.g. date of birth, job title);
• Financial information (e.g. data on bank details);
• Information that you provide when communicating with us.

We process this personal data for the purpose described based on the following legal basis:

• Conclusion or settlement of a contract with the data subject or for the benefit of the data subject, including contract initiation and possible enforcement (e.g. consulting, fiduciary services);
• Fulfillment of a legal obligation (e.g. to disclose information);
• Safeguarding legitimate interests (e.g. for administrative purposes, to enforce our rights, to defend ourselves against claims or to check for possible conflicts of interest);
• Consent (e.g. to send you information).

Visiting our website

No personal data needs to be disclosed in order to use our website. However, the server collects a range of user information with each visit, which is temporarily stored in the server log files.

When using this general information, no assignment to a specific person takes place. The collection of this information or data is technically necessary to display our website and to ensure its stability and security. This information is also collected in order to improve the website and analyze its use.

This includes the following information in particular:

• Contact information (e.g. surname, first name, address, telephone number, e-mail);
• Other information that you provide to us via the website;
• Technical information automatically transmitted to us or our service providers, information on user behavior or website settings (e.g. IP address, UDI, device type, browser, number of clicks on the page, clicks on links).

We process this personal data for the purpose described based on the following legal basis:

• Safeguarding legitimate interests (e.g. for administrative purpose, to improve our quality, to analyze data or to publicize our services);
• Consent.

Registration on the platform

In order for us to complete and process the registration for our platform with you, we must regularly process your personal data. This is the case if you wish to participate in the program and register for a login account or take advantage of other offers from us in the online and offline area. The following categories of personal data in particular may be processed during registration:

• Personal master data (e.g. title, first name, surname, date of birth);
• Contact information (e.g. e-mail address, telephone number);
• Information and data entered in the platform for a job placement (e.g. profession, certificates, diplomas, CV, etc.).

During the free trial access and when using the platform for a fee within the login-protected area, all data entered or submitted by the customer during the registration process and when using the platform will also be stored. This is particularly the case if the customer registers, fills out online forms, participates in surveys, corresponds with the provider online or offline, or comes into contact with the provider via interactive media.

As a rule, the personal master data (name, address, e-mail address) and the settings required for the respective service are collected here.

For the purpose of contract fulfillment and registration, we may carry out all processing necessary for the conclusion of the contract, processing, or enforcement. We may also process your data in connection with your inquiries about the product, to rectify defects, to handle complaints, or for evaluation purposes.

Direct communication

When you contact us (e.g. by telephone, e-mail, or via a meeting) or we contact you, we process the necessary personal data. We store this data for a certain period in order to protect our infrastructure and our information.

We process the following information in particular:

• Contact information (e.g. surname, first name, address, telephone number, e-mail);
• Marginal data on communication (e.g. duration of communication, communication channel);
• Other information provided by the user during a meeting;
• Personal information (e.g. profession, function, title, employer company).

We process this personal data for the purpose described based on the following legal basis:

• Fulfillment of a contractual obligation with the data subject or for the benefit of the data subject, including contract initiation and possible enforcement;
• Safeguarding legitimate interests (e.g. security, comprehensibility, processing, and administration of customer relationships).

Newsletter usage

If you subscribe to our newsletter, we will use your e-mail address and other contact details to send you the newsletter. You can subscribe to our newsletter with your consent. Your full name and email address, which we store after your registration, are mandatory for sending the newsletter. The legal basis for the processing of your data in connection with our newsletter is your consent to the sending of the newsletter. You can revoke your consent at any time and unsubscribe from the newsletter.

Applications

You can submit your application for a position with us by post or via the e-mail address provided on our website. The application documents and all personal data disclosed to us will be treated as strictly confidential, will not be disclosed to third parties, and will only be processed for the purpose of processing your application for employment with us. Without your consent to the contrary, your application dossier will either be returned to you or deleted/destroyed after the application process has been completed, unless it is subject to a statutory retention obligation. The legal basis for the processing of your data is your consent, the fulfillment of the contract with you, and our legitimate interests.

We process the following information in particular:

• Contact information (e.g. surname, first name, address, telephone number, e-mail);
• Personal information (e.g. profession, function, title, employer company);
• Application documents (e.g. letter of motivation, certificates, diplomas, CV);
• Assessment information (e.g. evaluation of personnel consultants, reference information, assessments).

We process this personal data for the purpose described based on the following legal basis:

• Safeguarding of legitimate interests (e.g. recruitment of new employees);
• Contract initiation and possible enforcement;
• Consent.

Social media presence

In addition to our website, we also operate presences on the social networks listed below. Insofar as our website links to the presences of our social networks, a connection to the server of the respective network is only established when you click on the respective button. Only by clicking on the button/link do you consent to your internet browser establishing a connection to the servers of the respective social network and transmitting usage data to the operator of the network.

If you access our LinkedIn presence, data will be transmitted to LinkedIn Ireland Unlimited Company. Further information on data processing by this provider can be found at the following link:

LinkedIn Privacy Policy

Data transfer and data transmission

We only pass on your data to third parties if this is necessary for the provision of our services, if these third parties provide a service for us, if we are legally or officially obliged to do so, if we have an overriding interest in the disclosure of personal data, or if you have given us your consent or requested us to do so.

The following categories of recipients may receive personal data from us:

• Service providers (e.g. IT service providers, hosting providers, suppliers, consultants, lawyers, insurance companies);
• Third parties within the scope of our legal or contractual obligations, authorities, state institutions, courts.

We conclude contracts with service providers who process personal data on our behalf, obliging them to guarantee data protection. Most of our service providers are located in Switzerland or in the EU/EEA. If it is necessary to transfer data to other countries that do not have an adequate level of data protection, this is done based on the EU standard contractual clauses or other suitable instruments.

Duration of storage of personal data

We process and store your personal data for as long as is necessary for the fulfillment of our contractual and legal obligations or otherwise for the purposes pursued with the processing, i.e. for the duration of the entire business relationship (from the initiation, processing to the termination of a contract) and beyond that in accordance with the statutory retention and documentation obligations. We retain personal data for the period in which claims can be asserted against our company (during the statutory limitation period) and insofar as we are otherwise legally obliged to do so or legitimate business interests require this (e.g. for evidence and documentation purposes). As soon as your personal data is no longer required for the above-mentioned purposes, it will be deleted or anonymized as far as possible.

Data security

We will store your data securely and take all reasonable measures to protect your data from loss, access, misuse, or alteration.

Our employees and all contractual partners who have access to your data are obliged to comply with data protection regulations.

Your Rights

You have the following rights in connection with our processing of personal data:

• Right to information about your personal data stored by us, the purpose of processing, the origin, and recipients to whom personal data is passed on;
• Right to rectification if your data is incorrect or incomplete;
• Right to request the deletion of processed personal data;
• Right to data portability;
• Right to object to data processing or to withdraw consent to the processing of personal data at any time without giving reasons;
• Right to lodge a complaint with a competent supervisory authority, if legally provided for.

To assert these rights, please contact the address given in the section -+quot;Responsible Office and Contact ".

Please note, however, that we reserve the right to assert the restrictions legally provided for, for example, if we are obliged to store or process certain data, have an overriding interest in doing so, or need it to assert claims. If you incur costs, we will inform you in advance.

Tracking technologies

We use cookies on our website. These are small files that your browser automatically creates and that are stored on your end device (laptop, tablet, smartphone, etc.) when you visit our website.

Information is stored in the cookie that results in each case in connection with the specific end device used. However, this does not mean that we obtain direct knowledge of your identity. On the one hand, the use of cookies serves to make the use of our website more pleasant for you. For example, we use so-called session cookies to recognize that you have already visited individual pages of our website. These are automatically deleted after you leave our site.

In addition, we also use temporary cookies to optimize user-friendliness, which are stored on your end device for a specified period. If you visit our site again to use our services, it is automatically recognized that you have already visited us and which entries and settings you have made so that you do not have to enter them again. On the other hand, we use cookies to statistically record the use of our website and to evaluate it for the purpose of optimizing our offer for you. These cookies enable us to automatically recognize that you have already visited our website when you visit it again. These cookies are automatically deleted after a defined period.

The data processed by cookies is required for the purposes mentioned. Most browsers accept cookies automatically. However, you can configure your browser so that no cookies are stored on your computer or a message always appears before a new cookie is created. However, completely deactivating cookies may mean that you cannot use all the functions of our website.

Amendment of the privacy policy

We reserve the right to adapt this privacy policy in the event of changes.

December 2024